In a way, Zoom represents the core of the Online JPC. There the sessions take place in so-called meetings. Please create an account at Zoom in advance and download the program directly. You can do that here: https://www.zoom.us. Before you can start properly, you have to confirm your e-mail address again. If you have any concerns about using Zoom please read this.
Join a meeting
First, on the Zoom home screen, you select that you want to join a meeting. You will then be prompted to enter a meeting ID. You can find this ID in the session plan on Barcamptools.eu, but we will also share it again in Discord (see below).
In the next step you will be asked to enter a password. We will tell you this password in Discord. This password protection exists so that the Online JPC is at least a bit of a protected space.
Sometimes you have to release your audio signal extra. Usually a popup window appears directly, in which you are requested to do so. If it doesn’t, click the headphone icon in the lower left corner of the screen and confirm the release in the new window that opens. Once your audio signal is established, the headphone icon will turn into a microphone.
If you’re not speaking, you should mute your microphone. You can do this using the same button. Then, if you want to say something, just hold down the space bar while you speak. This push-to-talk function should be activated automatically. If it isn’t, you can change it in the settings. You can access the settings by clicking on the small arrow to the right of the microphone icon and then select Audio Settings. There you just have to check the following box: „Press and hold the space bar to temporarily deactivate your mutes…“.
You can activate your camera using the button with the small camera. Of course, your device must have an integrated or connected camera for this. You don’t have to activate your camera, but we recommend it. Usually it is nicer for all participants of the meeting if you also have a face to the voice.
When planning a session, we usually sit together in a large group and raise our hands if we want to express interest in a session. Fortunately, this „raise your hand“ function is also available at Zoom. To do this, you have to click on the button „Participants“ in the menu bar at the bottom and then you will find the small button to raise your hand at the bottom right. This will be displayed next to your name in the list of participants. If you want to take your hand down again, just click on this button again.
If you want to share your screen in a session, e.g. for your own presentation, you can do so by clicking the button at the bottom center. In the window that opens, you can choose whether you want to share a single window, your entire desktop or a virtual whiteboard. It’s usually best to share only the window with the content you want to show, but the choice is yours. The menu bar, which was previously at the bottom, now moves to the top. If it’s not currently displayed, simply move your mouse to the top of the screen and it will reappear. You can end screen sharing by clicking the red button at the top of the screen.
On the virtual whiteboard all participants can write, draw or stamp something. To draw something on the whiteboard as a participant, you have to select „Show options“ in the small bar with the ID highlighted in green and then click on „Comment“. In a new bar you will find pens, stamps, eraser and more.
Besides the audio and video function, Zoom also has a chat function. You can also access it via the menu bar below. If you are sharing your screen and want to open the chat, you can also do so from the menu at the top of the screen. First select the „More“ menu item (with the three dots) and then click „Chat“.
In the chat, you can also choose whether you want to write to everyone or just one person. You can change this using the small drop-down menu above the input field.
You can use the chat, for example, if you want to say something but don’t want to disturb the speaker.
Discord is a free chat program. We use it for general communication and to transmit important information.
First you have to create an account here: https://discordapp.com/register Then you can click on the invitation link we sent you with the mail to join our JPC area (server).
In the left bar there is an overview of all existing channels. On the far right you can see all currently registered persons – the orga-team is marked in red.
In the „Text Channels“ area you can see all chats – each on a specific topic. If you click on the channel, you can see the history in the middle and send messages yourself. At the top center you will also find the channel’s topic.
You can also create your own channels. If you want to chat privately with one or more people, you can select people under „Home“ (purple button in the upper left corner) with the + next to „Direct messages“. You have to add these people as a friend first.
Important channels are:
- Info: Here the orga-team shares all important information during the barcamp
- General: This is the general chat
- Feedback: You can send your feedback in this channel (or of course directly to a person from the Orga-Team)
- Guides: Here you can find all important guides
- Technical support: If you have technical problems, you can share them here. We will try to fix them as soon as possible
In „Voice Channels“ you will find more channels that you can enter via voice chat. You can also see directly who is already online in the chat.
Attention: As soon as you click on the voice channel, you can hear yourself in the channel and hear the others! You can leave the channel in the left bar at the bottom and mute yourself.
Otherwise have a look at the settings again. Especially the „Privacy“ and „Voice & Video“ sections are important here. Here you can also activate so-called „push-to-talk“. This means that your microphone is only activated when you press the defined button instead of the microphone being permanently active.
We use Barcamptools.eu to plan our sessions. Here you can find the session plan for all days, the session suggestions and also the documentation for all sessions.
Please create an account to be able to use Barcamptools.eu. You can do this here: https://barcamptools.eu/users/register
Afterwards you have to confirm your e-mail, you should receive an e-mail for this. Now you can register for the JPC on the JPC page of the Barcamptools: https://barcamptools.eu/jpc20/
Please indicate on which of the days you will be there.
You have ideas for your own sessions? It doesn’t matter if you want to present a topic, discuss something or learn from others – you can submit everything as a session. You don’t need to have a finished presentation, you can also just discuss a question, try out a tool, watch a movie and discuss…
To let everyone know in advance which topics are of interest, please include them in the session proposals (at the very bottom of the page): https://barcamptools.eu/jpc20/sessions
You can also find the ideas of the other participants, read them, comment on them and also express your interest. Please do this as well, so that when planning a session it is possible to estimate how much interest there is in which topics, and so conflicts can be avoided as much as possible.
Each morning, the session proposals are converted into a time grid to help shape the plan for the day. You can find the plans for all four days here (click on the „Time Grid“ button): https://barcamptools.eu/jpc20/events
Here you can find different (virtual) rooms and time slots. For each of these slots there is an event in the respective room – either with all of them (e.g. the morning greeting and session planning), or for the respective session.
During planning, the slots are then filled with sessions. Simply reload the page during planning.
At the top of each slot you can also mark the event with a little heart, so you can easily keep track of your favorite events.
If you click on an event in the time grid, you will be taken to the event’s page – here a so-called Etherpad is also integrated, where everybody can document the session together.
Just write into it – it will be saved automatically and everyone else will see the changes immediately.