Congratulations on the JPC! To make the digitally converted JugendPolitCamp as good as its analog predecessors we ask you to pay attention to a few things.
This year the JPC takes place completely digital for the second time. That’s why we are moving the sessions to the web. If we use the tools we need for the exchange among each other, similar rules apply as in the analog world.
The people from the organizing team are always available and will support you wherever possible. But you are all responsible for making the JPC20 a good event for everyone.
Session etiquette for session giver and moderator(s)
You have brought in a session idea and are therefore responsible for the session. Below you will find a list of tasks that the session moderator should take care of. These tasks do not have to be done by the session giver, they can also be shared or delegated among several people. So if you are the session giver, ask at the beginning of the session who can moderate.
Tasks of the moderating person(s):
- Make contact. Digital session rooms or video chats are rather anonymous. You see only little of your conversation partners and important parts of communication are simply missing, such as gestures or sometimes facial expressions. Therefore keep more linguistic contact to the people in your session, e.g. with a short round of feedback at the beginning („How are you?“) and at the end of your session („How do you leave the session?“).
- Clarify the language issue. Not all people at the JPC are native speakers of German or understand, speak, read and write as fast and well as you do. Clarify before the start of the session whether there are participants who need a translation of what is spoken or written. If possible, agree on a language that perhaps everyone will understand (English?) or quickly organize translation booths. For the native German speakers who can speak and understand quickly, speak more slowly and do not use unnecessarily complicated words.
- Organize the documentation. Each session should be documented. If a person cannot be at your session, they should have the opportunity to read what was discussed and what the results were. You don’t have to do the documentation of your session yourself, but you must make sure that it happens. Session documentation is done via etherpads, which everyone can write to together. These are linked in the time grid under „Events“ at https://barcamps.eu/jugendpolitcamp-2021/events
- Keep the time. You are responsible for starting and ending your session on time. Overrunning the session time is unfair to those who prepare the following session.
- Control the discussion. Make sure that the same thing is not said several times. Decide whether to give word to others (who wants to say something, has to get in touch and get the word from you, there is a „raise your hand“ function at Zoom) or to let the discussion run and intervene if it doesn’t go on. Observe which people speak little and which a lot. Give those who rarely speak the chance to speak and make people who speak a lot aware that they are the ones who determine the discussion.
- Make sure that nobody gets hurt. Do you have the feeling that someone is not treated well in the session? You experience how a person is hurt, harassed or excluded? Step in! Your task is to interrupt this situation and control the discussion. You can always get help from the orga-team, preferably via Discord.
Session etiquette for participants
- Decide if you are visible and audible. Depending on the software you use in a session, the camera on your device is automatically switched on or off. This also applies to the microphone. Before entering the session, make sure that the settings of the respective conferencing software match your intentions. You can find instructions on how to use Zoom here.
- Everyone contributes, but please don’t contribute all the time. A BarCamp session thrives on the participation of everyone. There are no participants, only contributors! But: If you are not speaking, please turn off your microphone, otherwise the whole session will be muffled with noise.
- Respect the moderation! The session you are in is moderated or led by one person. Even if you are always right, the moderator is right.
- Respect yourself and others! This most important rule of conduct is also in our Code of Conduct. We hope that nobody comes to the JPC with bad intentions. If they do, the moderator or the organizing team will take care of it. Until then, everyone here has earned your respect and appreciation. This also applies to yourself. If you notice that someone needs help, just offer your help. Even small gestures can make a big difference.
- Have fun.